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Archive for the ‘Thank You Letter Format’ Category

Phone Interview Tips – #34: Thank You Notes

Phone Interview Tips Series


Table of Contents


  1. Phone Interview - Tip 1 -- Check Your Voicemail Greeting

  2. Phone Interview - Tip 2 -- The Best Time to Set Up Your Call

  3. Phone Interview - Tip 3 -- Where’s the Best Place for a Phone Interview?

  4. Phone Interview - Tip 4 -- How To Keep Your Focus

  5. Phone Interview - Tip 5 -- How to Build Your Confidence


  1. Phone Interview - Tip 6 -- How to Project Enthusiasm

  2. Phone Interview - Tip 7 -- Use Cheat Sheets

  3. Phone Interview - Tip 8 -- Research the Interviewer

  4. Phone Interview - Tip 9 -- Research the Company

  5. Phone Interview - Tip 10 -- Prepare Answers to Common Phone Interview Questions


  1. Phone Interview - Tip 11 -- Practice Your Phone Interview

  2. Phone Interview - Tip 12 -- How to Hit Your Phone Interview Goals

  3. Phone Interview - Tip 13 -- The Best Phone for Your Phone Interview

  4. Phone Interview - Tip 14 -- Your Phone Interview Voice

  5. Phone Interview - Tip 15 -- How to Give the Interviewer What They’re Looking For


  1. Phone Interview - Tip 16 -- How to Project the Right Image Over the Phone

  2. Phone Interview - Tip 17 -- Help Them Qualify You for the Face-to-Face Interview

  3. Phone Interview - Tip 18 -- Speak the Right Body Language

  4. Phone Interview - Tip 19 -- Secret Tricks to Phone Interview Success

  5. Phone Interview - Tip 20 -- Ask Questions


  1. Phone Interview - Tip 21 -- How to Listen Well

  2. Phone Interview - Tip 22 -- Don’t Talk Too Much

  3. Phone Interview - Tip 23 -- Watch Your Language

  4. Phone Interview - Tip 24 -- Phone Interview Etiquette

  5. Phone Interview - Tip 25 -- Getting the Face-to-Face Interview


  1. Phone Interview - Tip 26 -- How and When to Follow Up

  2. Phone Interview - Tip 27 -- Biggest Phone Interview Mistakes

  3. Phone Interview - Tip 28 -- Small Phone Interview Mistakes That Cause Big Problems

  4. Phone Interview - Tip 29 -- Things You Should Never Say

  5. Phone Interview - Tip 30 -- Make a Phone Interview Checklist


  1. Phone Interview - Tip 31 -- Relax, Be Calm, and Make a Good Impression

  2. Phone Interview - Tip 32 -- Good Telephone Communication Tips

  3. Phone Interview - Tip 33 -- Typical Phone Interview Questions

  4. Phone Interview - Tip 34 -- Thank You Notes

  5. Phone Interview - Tip 35 -- The One Question You Should Ask

  6. Phone Interview - Tip 36 -- How to Keep Them From Screening You Out

  7. Phone Interview - Tip 37 -- How to Prepare for a Phone Interview


Click to expand question sets, then click individual questions to read the post.

How do you follow up after a phone interview?

You better follow up the exact same way you would after a face-to-face interview:  you send a well-thought-out, comprehensive, and timely thank you note. 

Would you like some free training on  How to Answer Interview Questions? 

FREE Training - How to Answer Interview Questions


Your thank you note should actually be a thank you email.  Why an email?  Because it’s faster.

It’s in your best interests to get that thank you note in their hands within 24 hours of your phone interview.  Why?

Read more...

Best Job Interview Thank You Letter Format

How to write a job interview thank you note

Many people have heard that they should send a thank-you email to an interviewer, but a surprisingly large number of job seekers don’t bother. They’re wasting the perfect opportunity to show that they respect the interviewer's time, that they’re enthusiastic about and highly interested in the job, and that their skills are a perfect match. You stand out with your good manners AND you get one more shot at selling yourself for the job. What could be better?

As far as thank-you letter format is concerned, you can keep it simple. But don’t just send a short email that says: “Thanks for the interview. I appreciate the time you took to interview me. I am very interested in working for you and look forward to hearing from you about this position.” You’ll still stand out from other candidates, even with this short note, but you’re losing a prime opportunity to boost your chance of getting a job. A longer email allows you to point out a key substantial item or two in your favor.

Always begin with the pleasantries: mention how you enjoyed talking to them, additional thoughts about how you and your skills are a great fit, and what you learned from the interview that makes you even more enthusiastic about working for the company. Be specific.

Send a thank-you note even if the job interview didn’t go so well. The thank-you note provides the perfect opportunity for damage control. Don’t write a book, but feel free to address issues like misconceptions and things you forgot.

Be sure to send a personalized note to everyone you spoke with about the job. For example, if you were interviewed by a panel, make sure you send a message to each person on the panel.

Here’s an example of an effective thank you letter format.

Don’t forget: The most successful job-seekers send a thank-you letter soon after a job interview—within 24 hours. To get it there that fast, you have to send it by email.

If you can send a strong thank you note like this within a day of your interview, you will be making the smartest follow up move you can make.

If you need more help, get my podcast on Following Up After the Interview.

Thank You Quotes to Use in Your Interview Follow Up Letter

Always follow up your job interview with a thank you email

Say thank you after the interview.

Writing a thank you note after an interview might be the one thing that sets you apart from the rest of the candidates and gets you the job. But, sometimes finding the words to say ‘thank you’ can be difficult; let me give you a few thank you quotes for your note to make it easier.

Since hiring managers usually make decisions fairly quickly, you’re going to want to communicate your appreciation and interest even quicker- within 24 hours, so your best option is to send a ‘thank you’ email.

Remember to keep your email businesslike. Don’t make common email mistakes like sending it from an unprofessional-sounding email address and reference the interview in your subject line.

For example:  Follow-up to our July 23rd interview or July 23rd interview follow-up

Both examples leave no question as to the subject of the email.

The Salutation:

Address a male interviewer as follows:  Dear Mr. __(last name)__:

If the interviewer was a woman, use:  Dear Ms. __(Last name)__

Do not use Miss or Mrs.; however, if the interviewer uses the title of Dr., then use that title, regardless of the interviewer’s gender.

Start the body of your note with some form of “thank you.”

Personalize and use one of the following quotes to begin your thank you note:

  • I appreciate the time you took yesterday to talk to me about __(the job title)__.
  • Thank you for giving me the opportunity to meet with you yesterday.
  • I really enjoyed our conversation today.
  • Thank you for meeting with me yesterday to discuss your open position.

Develop that thought with one of the following comments:

  • Everything I learned made me even more excited about working for ____company.
  • I would like to reiterate my interest in working for you (or the name of the company).
  • Our conversation reaffirmed my interest in working with you (or the name of the company).

Expand on something said or learned; repeat how your skills will fill the needs of the company.

Modify the following thank you note quotes to fit your specific situation:

  • Our conversation reaffirmed my belief that my (list two or three specific) abilities would be an asset in dealing with your ________________ (some situation/job need).
  •  I can see that my past experience in (specific area) would be beneficial in solving your issues with _________(some situation/job need).

You can also address any faux pas from the interview or bring up an issue you forgot to mention.

  • Since I did not have a copy of (some paperwork) with yesterday, I am attaching a copy to this email.
  • One thing, I did not have a chance to tell you is__________ (something that pertains to the job or a skill that solves a problem).

Close with some comment about continuing your relationship:  

  •    I am really looking forward to discussing this with you again. I'll call you on Wednesday to go over the next steps.
  •   If you have any further questions, I would be happy to meet with you again. Feel free to call me at 555-555-1212.  If I don’t hear from you by X-day, I’ll call you.

What I DON”T want you to do is say something like, “I look forward to hearing from you soon.”  That is a weak ending that leaves it too open-ended and takes away any power you have to make things happen.  You can and should be more assertive than that.

The final line should be “Thank you, once again” and close with Sincerely, and your name.

Remember to personalize these thank you note quotes for your specific job interview, send the note off quickly, and you’ll improve your chance of landing that perfect job.

Want more information?  See this article on Sample Thank You Notes for Job Interviews