Your thank you emails or notes are so important--maybe more than you know (see the first article here). It's worth it to read as much as you can to write a great thank you note that moves you forward in the hiring process. Enjoy!
Do you want to stand out in your phone interviews? Watch this 1-minute video to see why you should send a thank you email after your phone interview and when you should send it. You'll also see who else should get a note from you, and how you can use these as another way to stand out and be impressive.
Click on the video to watch--and then click to download my Free Report on how to write a Thank You Email After Interviews. You'll see what the best thank you notes say and how to keep the process moving forward to the face-to-face interview.
Stand out with an amazing thank you email —but don’t stop there. What you do AFTER you send it can get you hired. Use these little-known but proven tips to follow up after your interview and get the job.
Just like your job interview, your thank you note and follow up after the interview is a conversation. If you say the right things to continue the conversation, you stand out from the other candidates and absolutely boost your chances of getting the job.
To find out how to get the job, Download my Free Report for the best tips to Follow Up After your Job Interview. This report tells you...
What the best thank you notes say
What to do if they say 'we'll call you' and they don't
What to say if they say 'we haven't made a decision yet'
What to do if they say 'we're moving forward with someone else'
You have much more influence over this process than you know. If they like you already, you can boost your value to them (and possibly your starting salary) with this information.
If they are on the fence about you, you can save your job offer with a good thank you note and follow up plan. I have seen many people save job offers they thought they'd lost with this information.
If you want the job, download this free report now. Here's how:
1 - Click on 'Email My Report'
2 - Fill in a valid email address
3 - Watch your inbox for your free report.
This is your foolproof plan for what to do after your next job interview.
On a good day, thank you notes are very important to your job interview process. On a bad day, they may be your only hope.
If you flubbed an important job interview question, forgot some critical piece of information, or just made a mistake, the job interview thank you note (see a sample of a good interview thank you note) provide critical damage control and maybe even save your job offer. All you have to do is address whatever the problem was in your note, and email it to the interviewer as soon as possible.
Thank you letters show your great attitude, highlight your communication skills, and give you a chance to provide more information about why you're a perfect fit for this job. In this case, a thank you note also highlights your ability to take in information (the interview) and provide corrective feedback. It shows that you can respond to issues in a positive way (a great quality in any employee) and turn a negative situation into a positive one.
** Get my free report on Job Interview Follow Up--it covers writing the thank you note as well as when you should call the company and what to say.
Many people have heard that they should send a thank-you email to an interviewer, but a surprisingly large number of job seekers don’t bother. They’re wasting the perfect opportunity to show that they respect the interviewer's time, that they’re enthusiastic about and highly interested in the job, and that their skills are a perfect match. You stand out with your good manners AND you get one more shot at selling yourself for the job. What could be better?
As far as thank-you letter format is concerned, you can keep it simple. But don’t just send a short email that says: “Thanks for the interview. I appreciate the time you took to interview me. I am very interested in working for you and look forward to hearing from you about this position.” You’ll still stand out from other candidates, even with this short note, but you’re losing a prime opportunity to boost your chance of getting a job. A longer email allows you to point out a key substantial item or two in your favor.
Always begin with the pleasantries: mention how you enjoyed talking to them, additional thoughts about how you and your skills are a great fit, and what you learned from the interview that makes you even more enthusiastic about working for the company. Be specific.
Send a thank-you note even if the job interview didn’t go so well. The thank-you note provides the perfect opportunity for damage control. Don’t write a book, but feel free to address issues like misconceptions and things you forgot.
Be sure to send a personalized note to everyone you spoke with about the job. For example, if you were interviewed by a panel, make sure you send a message to each person on the panel.
Here’s an example of an effective thank you letter format.
Don’t forget: The most successful job-seekers send a thank-you letter soon after a job interview—within 24 hours. To get it there that fast, you have to send it by email.
If you can send a strong thank you note like this within a day of your interview, you will be making the smartest follow up move you can make.
Writing a thank you note after an interview might be the one thing that sets you apart from the rest of the candidates and gets you the job. But, sometimes finding the words to say ‘thank you’ can be difficult; let me give you a few thank you quotes for your note to make it easier.
Since hiring managers usually make decisions fairly quickly, you’re going to want to communicate your appreciation and interest even quicker- within 24 hours, so your best option is to send a ‘thank you’ email.
Remember to keep your email businesslike. Don’t make common email mistakes like sending it from an unprofessional-sounding email address and reference the interview in your subject line.
For example: Follow-up to our July 23rd interview or July 23rd interview follow-up
Both examples leave no question as to the subject of the email.
Address a male interviewer as follows: Dear Mr. __(last name)__:
If the interviewer was a woman, use: Dear Ms. __(Last name)__
Do not use Miss or Mrs.; however, if the interviewer uses the title of Dr., then use that title, regardless of the interviewer’s gender.
Start the body of your note with some form of “thank you.”
Personalize and use one of the following quotes to begin your thank you note:
I appreciate the time you took yesterday to talk to me about __(the job title)__.
Thank you for giving me the opportunity to meet with you yesterday.
I really enjoyed our conversation today.
Thank you for meeting with me yesterday to discuss your open position.
Develop that thought with one of the following comments:
Everything I learned made me even more excited about working for ____company.
I would like to reiterate my interest in working for you (or the name of the company).
Our conversation reaffirmed my interest in working with you (or the name of the company).
Expand on something said or learned; repeat how your skills will fill the needs of the company.
Modify the following thank you note quotes to fit your specific situation:
Our conversation reaffirmed my belief that my (list two or three specific) abilities would be an asset in dealing with your ________________ (some situation/job need).
I can see that my past experience in (specific area) would be beneficial in solving your issues with _________(some situation/job need).
You can also address any faux pas from the interview or bring up an issue you forgot to mention.
Since I did not have a copy of (some paperwork) with yesterday, I am attaching a copy to this email.
One thing, I did not have a chance to tell you is__________ (something that pertains to the job or a skill that solves a problem).
Close with some comment about continuing your relationship:
I am really looking forward to discussing this with you again. I'll call you on Wednesday to go over the next steps.
If you have any further questions, I would be happy to meet with you again. Feel free to call me at 555-555-1212. If I don’t hear from you by X-day, I’ll call you.
What I DON”T want you to do is say something like, “I look forward to hearing from you soon.” That is a weak ending that leaves it too open-ended and takes away any power you have to make things happen. You can and should be more assertive than that.
The final line should be “Thank you, once again” and close with Sincerely, and your name.
Remember to personalize these thank you note quotes for your specific job interview, send the note off quickly, and you’ll improve your chance of landing that perfect job.
Having survived the interview, you would be dead wrong to think your mission is now to just sit and wait. While it can be said that good things come to those that wait, when it comes to job searches, being bold has even greater rewards.
The most common mistake job candidates make is not following up the interview with a Thank You email. This often overlooked courtesy is too great an opportunity to sell yourself for the job one more time and stand out from your competition.
Sending a thank you note to follow up after a job interview remains a fundamental necessity to a successful job search, but the delivery method has changed. While every hiring manager surely appreciates a beautiful hand-written note and may even be impressed with the fancy art museum stationary you chose, it has become necessary in the fast paced modern world to send an email rather than rely on snail mail. Hiring decisions can be made very quickly, and you have to move quickly, too.
Who should you send a note to? Go back to your interview and make a list off the people you spoke with. You should have gotten the business cards of the people you interviewed with, whether that was just the hiring manager, a panel of managers, the HR representative, your future co-workers, everyone.
Just be sure to send an individualized note to each person that addresses what you spoke about with them personally. Do NOT send the same ‘form’ letter to everyone. They will compare notes. It will give them the impression you don’t care and your conversation with them was not very memorable…not the impression you want to give.
Show some gratitude for them taking their time to speak with you. Remind them how your skills will benefit them, take the opportunity to clarify or expand on something you talked about in the interview, and say when you’ll follow up with a phone call. Tailor the content to your experience (like you did with your resume). For example, you can give them feedback on an issue discussed in the interview that you had time to think about and possibly add to a question they posed that you might not have been able to answer completely at the time. If you want to send an attachment of your updated 30-60-90 Day Plan, the simplicity of the email format allows this where a handwritten note does not.
They took the time to talk to you, now you need to take the time to thank them. Doing so will not only prove that are thoughtful, eager, and thorough, but that you are a candidate that stands out from the crowd and will probably continue to do so after being hired.
It's important to be strategic in your job interviews, and following up after your interview is especially tricky. Watch the video below to find out what to say in your interview thank you note and when to send it--for both phone interviews and face-to-face interviews.
If you like what you just saw, you can get my 10 minute podcast on Extreme Follow Up After the Job Interview at absolutely no cost to you. Just fill out the form below and you can get instant access. Don't wait, sign up and now and improve your job search skills while you do nothing harder than listening.